HB 12-1237 changed the face of association document inspections so much that many, if not all, associations were forced to rewrite their document inspection policies. But now, HB 14-1125 has been passed to minimize some of the fallout from HB 12-1237.
Specifically, HB 12-1237 prohibited associations from disclosing owners’ email addresses and phone numbers under any circumstances, which essentially prohibited associations from creating community directories. HB 14-1125 corrects this unintended consequence by allowing associations to disclose email addresses and phone numbers with the owners’ written consent. The bill becomes effective on August 6, 2014.
In order to save associations legal fees for paying to have their document review policies rewritten yet another time, HindmanSanchez has posted a First Supplement to the Resolution Regarding Policy and Procedure for Inspection and Copying of Association Records. The Supplement may be downloaded and printed for free and utilized by boards to amend their original inspection policies. Remember, a majority of the board must approve the supplement prior to signing it.
For those needing sample language to use offering owners the option to approve publication of their emails and phone numbers, the below sample provision may be used. However, there is certainly other verbiage that associations can use to obtain the consent.
For more information concerning HB 14-1125, please contact one of our attorneys at 303.432.9999.